Volunteer Opportunities at St. Mary Catholic School

St. Mary Catholic School welcomes the opportunity to have you as a volunteer. 

ALL volunteers at SMCS are required to register and complete the volunteer screening process through VIRTUS, https://www.virtusonline.org. Read more here: http://stmarycatholicschool.org/families-friends/VIRTUS.

Webster defines volunteer as “one who serves or acts of his or her own free will.”  Most students will define volunteer as “a person who does something without pay.”  Fortunately for SMCS we have many supportive parents, grandparents, and parents of former students who serve of their own free will without pay to help our students and teachers.  Passing out milk, decorating the hallways, assisting with supervision at recess, organizing parties, chaperoning field trips, being active members of the HSA, and helping in the classroom are just some of the many valuable services volunteers perform at St. Mary Catholic School.  As a school we really appreciate those people who are so caring to make time in their busy schedules to be SMCS volunteers.   

Volunteer Opportunities throughout the School Year

Homeroom Parents

These volunteers help their children’s teachers with planning and assisting activities such as parties, field trips, and the teacher’s requests. Other activities may come up throughout the year at the discretion of the teacher.  The time commitment ranges from 2-3 hours per month on average; exact times may vary.

Welcome Wagon

A team of committed SMCS families who ensure all new families feel embraced and welcomed into this nurturing community. Throughout the year, these families will reach out and introduce themselves to new families, attend school events and take time to invite these families while making them feel welcome at the events, follow up with these families at the end of the year, and most importantly, be a familiar face in the crowd!

Middle School Dances

The Student Council sponsors a Middle School Dance each trimester.  Middle school parents are needed to chaperone at the dances.  Ideally, interested parents will be invited to chaperone at least one dance while their child is in middle school.

Playground Supervision

Parent volunteers are needed for playground supervision after all lunches. The teacher and volunteer will have Two-Way radios for immediate communication with the office, should an emergency arise.  You may choose to work once a month, twice a month, weekly, or any schedule that suits you.

Cafeteria Coverage

These volunteers are needed each day that lunch is served. The volunteers will assist the cafeteria staff by preparing lunch trays as needed, distributing milk, and selling drinks, ice cream, and snacks. Lunch shift volunteers are needed from 11:30-1:15.


This committee handles the purchase of Scrip cards.  Volunteers are needed to tally forms, compute profits, and fill orders.  The committee meets twice a week when Scrip orders are due (see calendar).  The time commitment is four hours on processing days and two hours when the orders are filled.

Used Uniform Sales

Gently worn used uniforms are available for purchase throughout the year. Volunteers are needed periodically to sort new donations and straighten the shelves.

Volunteer Opportunities Once A Year


Saint Mary Catholic School kicks off Catholic Schools Week with the annual Pancake Breakfast, held the Saturday before Catholic Schools Week.  Volunteers are needed to set-up the cafeteria, prepare and serve the breakfast on Saturday, and clean-up afterward.  Parent volunteers are welcome.

Scholastic Book Fair

This committee coordinates the Book Fair that occurs during Catholic Schools Week each year.  The Fair begins during the Pancake Breakfast on Saturday and continues Monday through Wednesday.  Volunteers are needed to check in the order upon its arrival, open and set up the book cases, display items on tables, assist the children with their shopping, help with totaling and payment of purchases, take inventory after the sale, and box up items for return shipping.

Thanksgiving Lunch

This St. Mary Catholic School tradition takes place during a lunch time in November. Families are invited to join their students for a catered lunch in the cafeteria. Volunteers are needed to collect reservations and payments, set-up, decorate, assist during the lunch itself, and clean-up. Tickets must be purchased prior to the event.

Catholic Schools Week

As a school community, we are given so many opportunities to come together and celebrate Catholic education at St. Mary Catholic School during Catholic Schools Week. The Pancake Breakfast, Career Day, Brokers’ Breakfast, Dignitaries Luncheon, Volunteer Reception, Parent Visitation Day, Student Appreciation Day, Talent Show, Grandparent Day, Teacher Appreciation Day, and First Friday Mass encourage us to gather as a community and reaffirm why Catholic education at SMCS is so important for our children. Faith, academics, service, family, and tradition are core components to our mission as a school and are evidenced throughout the week.

Pixie Shop

As Christmas approaches, many wonderful parent volunteer elves host the Pixie Shop. Students from all grades are invited to shop for those special people on their lists. Our students (and staff) are always amazed with the way Fatima Hall is transformed into a Christmas boutique filled with cool gifts at really low prices. Join us and get in the holiday mood!

Family BINGO Night

Come enjoy dinner and an evening of fun for the whole family. Meal includes pizza and drinks. Following dinner, we will play 12 bingo games for great kid-friendly prizes. Registration forms are sent home prior to the event and is limited to the first 50 families.

Fun Night

The HSA and the Student Council host St. Mary’s Annual Fun Night. Proceeds benefit St. Mary Catholic School HSA.  This special event includes music, games, good food, the moon bounce, popcorn, and cotton candy. Volunteers are needed to help students run their class games.

Antietam Recreation Day

SMCS students in kindergarten through eighth grade spend the day at Antietam Recreation. Activities include swimming in the heated pool, cable ride, carousel swing ride, boat slide, pony rides, moon bounce, giant rope swing, petting zoo, tennis, badminton, volleyball, basketball, table tennis, air hockey, Burma Bridge, barge, and canoeing. Wagon rides and bombardment games will be held at designated times. Many volunteers are needed for this special event. The Annual SMCS Fun Run is held at 8:00 A.M.

Interested in Learning More about our Catholic School?

In choosing St. Mary Catholic School, you are investing in your child’s tomorrow. For over 145 years students and families have been entrusting SMCS for educational excellence – spiritually, academically, and socially. We invite you to visit our campus in historic Hagerstown, Maryland to learn more about our school as well as our school community.